Sabtu, 08 Oktober 2011

Kebutuhan Training Kontraktor

dari buku "Practical Project Management, Tips, Tactics, and Tools" , Harvey A. Levine  
Training
...................................... There are two distinct training categories:
• Project Management Training.
• PM Software Training.
General PM training is the most important. You can be certain that the re-sults from use of the tools by unknowledgeable individuals will be detrimental to your success. Everyone involved in contributing to project success should be trained in the basic concepts of project management. It is an error to assume that everyone inherently understands project management, and it is unfair to expect these people to perform successfully in this area without the benefit of such training. A formal program should be made available to a wide audience, encompass-ing a wide scope of topics and skills of value to both project and functional per-formers participating in projects. This program should define the firm’s policies and expectations for the management of projects. It should also make it clear that project management is a way of life in the firm, and that support for the pro- gram is a condition of employment. Tip Get your corporate training function involved. First, they will have skills and resources available to support your training needs. Second, they will resent you if you do not ask them to participate, and perhaps get in the way. Detailed PM training, including use of the tools, should vary according to the role of the individual. For instance, I first like to divide the user community intotwo types: In-ses and Out-ses. The In-ses are people who feed information intothe system. The Out-ses are people who use and respond to information from the system. This first group of people must understand the basics of planning and control. If you are using critical path scheduling, they must understand what re-ally happens when you say that task A is a predecessor to task B. My experience has been that untrained people will describe their project to the system and be completely astonished by the result because they did not understand what the tool did with their inputs. The Out-ses also need to understand how the resulting information was deter-mined. However, my biggest concern is that they often don’t know how to inter-pret and respond to the information. It is important to remember that reports are not issued just to provide status. They are issued so that problems can be identi- fied and that corrective action can be taken. Therefore, we need to train these people to read the reports, how to identify an out of tolerance condition, and how to respond to such situations. When implementing the system, you will want to identify all recipients of the outputs and determine what they need to know. Then, design custom outputs for each one that presents the story that will help them to carry out their specific project responsibility. Once these reports are designed, tutor these individuals to get the response that you need. You cannot take it for granted that the reader will know what to look for and how best to respond so as to remedy any prob- lems. In each case, we need to look at what each participant needs to know to be effective in his or her project management role. You need to ask: “Who needs to know what?” Finally, to bring a professional demeanor to the PM process, think about im- plementing a PM certification program, either internally or by sponsoring atten- dance at an educational institution. Also, consider promoting PM certification via the Project Management Institute’s PMP program. 
Tip 
Today’s project-centric organizations are promoting ex- cellence in project management and are finding ways to recog-nize project management excellence within their organization structure. This can encompass design of the positions and/or salary recognition. A company-sponsored education program is an essential part of such a program.

Kamis, 06 Oktober 2011

Kreasi Model proyek menggunakan Ms project

Program Ms Project buatan Microsoft adalah salah satu tool /PMS (Project Management Software) terbaik dalam membuat perencanaan proyek yang komprehensif. Mudah digunakan dan dengan kemampuan integrasi yang baik dengan program aplikasi lainya seperti excel , word, database access dll aplikasi windows . Namun sebelum menggunakan ms project tentu harus diketahui terlebih dulu konsep yang berada dibalik tool yang canggih ini yaitu manajemen proyek. Dengan memahami konsep dasarnya maka tool ini akan menjadi sangat bermanfaat. Bukankah “man behind the gun” lebih menentukan tercapainya tujuan?. Istilah skedul sering diartikan letterlyk menjadi daftar tanggal2 pelaksanaan pekerjaan sehingga timbul anggapan bahwa kalau hanya “skedul” kenapa harus pakai ms project? Kan Excel juga bisa, atau Vision atau program barchart lainnya juga bisa. Kenapa harus PMS ? Tujuan utama Sebuah PMS adalah membuat “model” proyek baik grafis(network planning) maupun mathematical sedemikian sehingga seorang kepala proyek dapat mengamati, membuat evaluasi atas proyek nya dengan melihat pada “model” baik pada tahap perencanaan maupun pada tahap pelaksanaannya. Pengamatan atas model tentu lebih cepat dipahami karena bisa dilihat dari berbagai sisi / view sesuai kebutuhan. Pengamatan lapangan bisa difokuskan pada hal2 kritis saja yang memerlukan tindakan manajemen . Kalau demikian maka sebagaimana proyek itu sendiri maka sebuah model haruslah mencerminkan keadaan sesungguhnya. - Apa saja yang dikerjakan? - Bagaimana urutan mengerjakannya? - Apa akibat keterlambatan suatu pekerjaan ke pekerjaan lainnya dan apa akibat terhadap proyek secara keseluruhan? - Kapan resources tertentu harus siap dilapangan? Apa jadinya kalau ada material yang terlambat? Atau alat tertentu belum siap pada saat dibutuhkan? - Kapan subkontraktor harus masuk lapangan? - Kalau hujan sekian hari apa pengaruhnya? - Berapa biaya mempercepat pekerjaan sekian hari atau sebaliknya? - Apa efek dari kenaikan harga resources tertentu terhadap biaya ? terhadap cashflow? - Berapa untung rugi pekerjaan sampa saat ini? Dll pertanyaan yang seharusnya dapat ditampilkan solusinya pada model tsb. Dengan menginterogasi model maka sangat banyak alternatif solusi atas permasalahan yang timbul sehingga bisa diperoleh solusi yang optimal . Jadi PMS adalah suatu tool yang benar2 komprehensif tapi sering disederhanakan dengan “Scheduling”. PMS adalah tool bagi project coordinator dalam mengolah data proyek dan menyajikan informasi kepada kepala proyek sesuai keadaan yang sebenarnya dilapangan. Dengan informasi yang diberikan PM dapat membuat evaluasi proyeknya dengan baik dan mengarahkan / menyelesaikan permasalahan yang timbul pada waktunya. Kenyataan di lapangan masih sangat banyak terjadi seorang PM di bebani dengan masalah teknis , masalah informasi yang tidak komprehensif sehingga mau tidak mau sang PM harus selalu berada di lokasi pekerjaan dan hanya bisa yakin atas pengamatan visual yang dilihatnya sendiri. Ideal tapi tidak efisien .